Service Management
Capital Planning & Project Delivery
In most data centres, finance owns the numbers and the site team is detached from them – even though the site team holds the biggest levers: in-sourcing, reactive spend, sourcing. Clarisync connects budgeting, procurement, labour, overheads and revenue to the operations that create them – so the people with the control finally own the P&L, from every budget line to EBITDA.
Operational cost isn't hard because the numbers are complex – it's hard because they live apart from the work, in the ERP and a stack of spreadsheets. Clarisync brings budgeting, procurement, labour, overheads, revenue and forecasting into one place, connected to the maintenance, projects and people that create the spend – and puts it in the hands of the team that can actually move it.
From budget and sourcing through labour and overhead cost to forecast vs actual insight. Open any stage's Demo to walk through it in the actual system.
Six connected stages in two groups: Operational Finance (budget, sourcing, labour and other cost) and Insights (forecast, revenue, P&L and savings). Select a stage to see its objective and full capability detail.
Objective. Build a base budget from real vendor spend – line by line, against the work – then link every line to sourcing, purchasing and actuals.
Objective. Run tenders from the approved budget line, compare bids fairly and award into a live commitment.
Objective. Draw labour cost from the org structure, so staff and overtime are budgeted and tracked against actuals by site, role and period.
Objective. Control the remaining operational costs – overheads, reactive and repair spend, warranty and utilities – against budget.
Objective. A rolling monthly forecast – actuals for closed months, a fresh view of the rest – that aggregates from the site all the way up to Fleet Command.
Objective. Bring revenue and cost together into a site P&L the team owns, and track savings programmes against the plan.
The biggest lever on a data centre's cost isn't in the finance office – it's on site, in the decisions the operations team makes every day. Clarisync puts a real P&L in their hands, connected to the work, and rolls it up to the fleet.
A real P&L in the hands of the team that controls the spend, rolled up to the fleet.
A horizontal finance or ERP system sits apart from operations, reconciling cost after the fact. These are the principles that make Operational Finance different in kind, not just in features.
The P&L sits with the site team that actually holds the levers – not in a finance office a step removed from the work.
Budgets, procurement and labour tied to the maintenance, projects and people that create them – not a separate finance silo.
E-sourcing runs from the budget line into P2P/ERP; commitment, actual and projected cost live in one view.
A three-second tag on a work order builds real asset TCO, informing replace-versus-maintain decisions in Capital Planning.
Cost per MW – the same unit sales, revenue and investors speak – from a single site up to Fleet Command.
Warranty checks, variance detection and forecasting support run in the workflow – controlled, and human-in-the-loop.
AI here works on the money in the background and, where you allow it, acts on your behalf. Every level is controlled, human-in-the-loop and documented in AI Transparency.
Ingests warranty terms, coverage and expiry, then checks every reactive and repair work order against active warranties before any spend – and reports the cost avoided.
Watches run-rate, commitments and actuals across every budget line and surfaces overspend or unusual behaviour early – before month-end.
Reads incoming tender responses and normalises them to a common basis so proposals can be compared fairly and fast.
Ask “which sites are trending over budget on reactive spend?” and get an answer drawn from live commitments and forecast – with the workings shown.
On its own, a finance system sees the numbers; Clarisync connects the money to the operational work as it happens.
Often the real comparison isn't against one product – it's against the stack of disconnected tools an operation runs today.
Category-level comparison. This contrasts Clarisync with the category archetype "finance in the ERP only, disconnected from operations", never a named competitor or product. It describes where Clarisync adds value.
Operational Finance doesn't work alone. Inside Site Operations, it draws real cost from the modules that generate it – no re-keying, no reconciliation.
Operational Finance sits at the centre. Three Site Operations solutions connect to it, and each one feeds it real cost.
The financial layer. Real cost, drawn from the work – no re-keying, no reconciliation.
How it connectsA three-second budget tag on each work order distributes real cost to the asset – building true TCO – and every reactive job is checked against active warranties before any spend.
How it connectsStaff and their employment cost come straight from the org structure, so labour budget and actuals are tracked by site, role and period – and in-sourcing decisions are costed.
How it connectsCorrective actions and remediation carry their cost into the budget and variance picture.
Operational Finance governs day-to-day operating cost; capital budgets and project finance sit with Capital Planning & Project Delivery – cleanly separated but connected. Asset TCO built here informs replace-versus-maintain decisions.
Explore the System of Work →Forecasts aggregate across sites and domains into Fleet Command for executives and investors – and because all sourcing runs on one platform, categories can be pooled across the fleet into far more potent RFPs. No second finance system of record.
Financial performance in Command →Powerful on its own – unmatched as part of a system. See what you unlock when Operational Finance runs alongside the rest of Site Operations.
The financial levers Operational Finance unlocks – in-sourcing, fleet sourcing, warranty recovery and spend control – typically cover the platform many times over. Figures below are illustrative for a representative operator (5–10 sites, 10–30 MW each) and are validated per estate.
AI checks every reactive job against active warranties before you spend – and reports the cost avoided.
Purchasing routed through governed workflows instead of off-contract buying.
Pool categories across sites – all generator maintenance, all battery capital – into far more competitive tenders.
Because Operational Finance connects vendor spend, staff capacity and the work, it shows where to bring spend in-house on people you already employ, and pools sourcing across the fleet into far more potent RFPs than any single site could run. Together these are usually the largest single savings levers in the estate – enough to cover the platform many times over.
Supplier spend, internal labour and overheads connected to operations. ~15% procurement savings
For the first time our budgets, sourcing and actuals live in one place – and the monthly forecast is actually trusted.
Finance Director · Operator